Add Staff Members to the Website

You can add your team members as staff members to work on the website with you.

This enables them to add and edit content as well as assist with general updates. Additionally, if you're building websites for others, you can use this feature to grant them access to manage the site.

In this guide, you will learn how to add and manage staff members for your website.

Add a Staff Member

1. Go to your website.

2. Click the Settings button and select Staff from the list.

3. Click Add New Staff Member.

4. Enter the email address of the user you want to add as a staff member.

The user will receive an email notifying them that they were added as a staff member, and the website will appear inside their Staff group in their account dashboard.

Manage Your Staff

In this section, you will learn how to manage your staff members’ access and permissions.

As the Website Administrator, you can decide what your staff members can and cannot do.

If you need to change a staff member’s permissions, navigate to the Settings section in your account dashboard and select Staff from the menu.

This will display a list of all staff members. To edit a specific staff member’s permissions, click Edit next to their name.

Role Permission

• Admin
  Allows the staff member to operate the website with the same permissions as the Website Administrator. They can edit all sections of the website, add and remove content, and perform full site management. Choose this option if you want to grant unlimited access and control.
• Custom
  Allows you to restrict the staff member’s access and permissions.

Choose Module

Select the module you want to grant access to. Available modules depend on the modules enabled on your website.

Some modules allow you to choose the permission level:

• Manage the module

• Manage the module’s activities

Please note that when using Custom permissions, you must select at least one module.

Staff Management 

The staff management system has been updated to improve security, organization, and control.

Enhanced Security and Character Limits 

•  reCAPTCHA verification is now required when adding or editing staff members.
•  Staff member names are limited to 50 characters to maintain consistent and clean organization.

Package-Based Limits

The number of staff members you can add is determined by your subscription plan.

Staff Limit Restrictions

If you reach your plan’s staff limit:

• You cannot add new staff members

• You cannot restore previously removed staff members

Note: To add or restore additional staff members, you must upgrade your subscription plan.

Disable a Staff Member

To disable a staff member's access, go to settings in your account Dashboard and then click on Staff from the menu.

Choose the contributor you wish to remove and click Disable.

A disabled staff member can be enabled by changing the top filter from Active to Disabled and enabling the desired staff member. After enabling, all previous staff member permissions will be restored 

 Note:

• In order to add a contributor, they are required to have their own SITE123 account. When the contributor doesn't have a SITE123 account, they will be able to open a new account directly from the received email.

• If you are building websites for others, you can join SITE123's Experts Program and earn high commissions. Click here to learn more about the program.